Tuesday, February 24, 2015

Artisan Foodworks Market Vendor Applications 2015


Artisan Foodworks Market Vendor Contract 2015

What:
A curated weekly farmers-style market with a focus on local artisans and food producers. Food, produce, art, jewelry, community groups, and healthy living booths are encouraged to apply to vend. Weekly themes create excitement and fun, inviting a unique experience with rotating vendors. The Artisan Foodworks Market will be marketed through traditional and social media. 

Where:
240sweet Artisan Foodworks
9600 North US Highway 31
Columbus, Indiana 47201

When and Themes:
The third Sunday of the month from 12:00 pm to 3:00 pm
May 17: Donut Day
June 21: Petapalooza
July 19: Puff Fest (NOTE that hours are extended from 11:00 am to 5:00 pm)
August 16: Tomato a Go Go
September 20: Souper Sunday

Why:
The mission of the Artisan Foodworks Market is threefold:
1. to increase access to local, fresh, nutritious food, and information about improved living;
2. to provide a venue for independent vendors including farmers, artists, and specialty/artisan vendors to connect with customers;
3. and to create a welcoming space for groups striving to improve our well-being, our community, the environment, and the local economy to share their message.

The following are general guidelines for vendors who wish to participate in the Artisan Foodworks Market and also serve as your application to participate as a vendor during the 2015 season. The Artisan Foodworks Market Committee (AFMC) reserves the right to make exceptions to these guidelines at its discretion on a case-by-case basis.

1. Operation of Market
Artisan Foodworks Market is organized under the direction of 240sweet Artisan Foodworks. It is overseen by the Artisan Foodworks Market Committee (AFMC) of Samantha Aulick, Alexa Lemley, Dede Oliver, and Vicki Schaffer.  You can contact them through the Artisan Foodworks website: http://www.ArtisanFoodworks.com or by phone at 812.372.9898.
This is an outdoor market operating rain or shine. The AFMC reserves the right to cancel or close the market early due to extreme weather conditions with no refunds.

2. Goods Permitted to be Sold
Approved vendors agree to offer only the highest quality produce and other goods at the Artisan Foodworks Market in strict accordance with all applicable laws and Artisan Foodworks Market policies. Upon request of the AFMC, each vendor agrees to provide the name and contact information of the farm or other source of the produce or other goods offered for sale. This information will be kept confidential and will not be shared with other Artisan Foodworks Market vendors. No product offered at the Artisan Foodworks Market shall be purchased at a wholesale supplier except as may be approved in advance by the AFMC.
The AFMC shall have sole authority and discretion as to permission to offer goods for sale at the Artisan Foodworks Market.
Subject to applicable federal, state and local laws, regulations and guidelines, the following goods may be sold at the Artisan Foodworks Market:
Fresh fruits and vegetables, dried and fresh herbs and spices, plants, flowers, honey, eggs, popcorn, flour and ground grains, meats and cheeses.
Meat Products— Except as may be approved in advance by the AFMC, all meat products must come from animals raised in Indiana. Animals may be butchered or processed off-farm. Processing must comply with federal, state and local laws and regulations and the farmer/producer must supply documentation of such compliance with the vendor’s application.
Milk, Dairy, and Cheese— Except as may be approved in advance by the AFMC, milk must be from the Indiana farmer/producer’s own herd; cheese and other dairy products must be made in Indiana. Production must comply with state dairy ordinances and licensing, and the farmer must supply the documentation of such compliance with application. A current egg vendor license issued by the State Egg Board must be exhibited and a copy of license should be sent with the vendor’s application.
Plants and Produce— Except at may be approved in advance by the AFMC, plants or produce for sale cannot be purchased from a wholesale supplier. If any vendor is found to be purchasing produce or plants for resale they may be asked to leave the market for the remainder of the season. No refunds will be due to the vendor. The only re-selling that can take place is by acquiring and selling another farmer’s Indiana grown goods. Each plant must be cultivated by an Indiana producer from seed or plug for a minimum of six weeks.
Cut flowers are not to be displayed or sold in glass containers. They should be displayed in plastic or metal containers, to eliminate the danger of breakage.
Processed Food Items/Value Added Foods--Processed food items which are permitted include: jellies, jams, preserves, dried vegetables, dried fruits, cider or other pressed juices, ice cream, oils, vinegar, herb vinegar and baked goods. These processed food items must be prepared in a facility in accordance with Indiana law and sold in pre-packaged form. Food items prepared by a Home Based Vendor must have proper labeling. All vendors selling processed foods must prominently display their Board of Health licenses at their stands at all times. The sale of these food items requires proper labeling and must consist of the following: Name of Product / Location of Preparation / Description of Contents / Net Weight / Price. The Vendor must display legible price markers for all goods offered for sale.
Food Concessions--Food concessions vendors are encouraged to use Indiana grown ingredients in their foods. A menu must be included with the vendor application. Bartholomew County Health Department and/or Fire Department permits must be obtained and all rules followed. Cooking on site will be accommodated with no additional charge for extra space to include a 10ft clearance on each side and the back of the vendor’s canopy with notice provided in the vendor application. Vendors must have a working ABC fire extinguisher and provide a trash can for customers. If necessary, ground covering must be provided to protect the space from spills, residue, or damage.
Sampling products must be done in accordance with Federal, State, Local and Bartholomew County Health Department rules and regulations. Product sampling must be done from within your own booth space.
If selling by weight, vendors must have certified scales with current inspections stickers.
Pet Food – An Indiana Commercial Feed License must be obtained and displayed. All applicable rules must be followed.
Art and Crafts – Art and Craft items will be juried by AFMC. Except as may be approved in advance by the AFMC, all work must be designed and executed by the vendor. No commercially manufactured items or objects produced from kits are eligible. Items should be original and of the highest quality. The AFMC reserves the right to jury any unacceptable items on site. Vendors should submit photos representative of the types of items they intend to sell. Photos should show the range and quality of the product.
Non-Profit/Community Organizations – A limited number of spaces are available for non-profit groups to fundraise or provide education to the public. Non-Profits/Community Organizations that wish to sell items from any of the above categories must follow the rules as stated above. Other items for sale or exceptions are to be preapproved by the AFMC.

3. Health and Safety Requirements
The vendor is solely responsible for assuring that all goods offered are safe, edible, and in compliance with all applicable regulations. Regulations pertaining to farmers markets will be found at the Bartholomew County Health Department website.
All items intended for human consumption must be kept off the ground at all times and stored and displayed in safe and sound conditions. The vendor is solely responsible for damages resulting from the sale of unsafe or unsound goods. No potentially hazardous, spoiled or contaminated foods may be offered for sale. If you have questions regarding a particular food that is included in the minimally processed food items list, contact the Bartholomew County Health Department.
It is the responsibility of the vendor to keep abreast of all county and state rules and ordinances as they apply to the products that the vendor sells.
No smoking is allowed on the grounds of the Artisan Foodworks Market.

4. Vendor Guidelines
All vendors are solely responsible for all claims, injuries, and damages resulting from their sale of unsound or unsafe goods and/or their participating in the market.
Vendors are solely responsible for their own equipment including but not limited to tables, chairs, bags, scales, display racks, umbrellas, canopies, and storage containers.
Vendors are encouraged to carry liability insurance.
Vendors are responsible for and shall fully comply with all applicable laws, regulations, and ordinances pertaining to their products, and shall have obtained all necessary licenses, permits, and inspections prior to selling any products at the market and will display those permits as required.
Vendors are responsible for making sure all helpers and workers know and understand the rules and terms of the market including where to park.
Vendor families with children must have their children under adult supervision at all times.
Vendors are expected to treat customers, fellow vendors, market managers and all others in a polite respectful manner at all times.
Vendors are responsible for collecting all applicable sales tax in accordance with state and local laws.
Reserved vending space can be revoked at any time by the AFMC if any of the regulations are not followed, paperwork has not been submitted, or if payment in full has not been received.
No vendor will be allowed to sell or sublease their space.
The AFMC is authorized to direct any vendor to leave the Artisan Foodworks Market site, remove any poor quality or unacceptable goods from sale at the Artisan Foodworks Market, or instruct a vendor to not return if, for any reason, that vendor is not making a significant contribution to the Artisan Foodworks Market. No monies paid will be refunded.

5. Market Rules
Assignment and Limits of Space--Each regular full space is approximated 10 ft by 10 ft and includes parking for one vehicle. If space allows, farmers may sell from trucks or trailers pulled up to the booth. Market fees apply to one space. Vending spaces are assigned on a first come, first serve basis at the discretion of the AFMC. Vendors are limited to one vehicle per site. The vendor must be parked at his/her assigned space by 11:00 am on the day of market.  Vendors should be prepared to sell promptly at 12:00 pm. EXCEPTION: ON JULY 19, VENDORS SHOULD BE PREPARED TO SELL FROM 11:00 AM TO 5:00 PM.
Access to the Market Site--Advertised outdoor Market hours are from 12:00 pm to 3:00 pm. Although not promoted, vendors may begin selling product as early as 11:00 am. EXCEPTION: ON JULY 19, VENDORS MAY BEGIN SELLING AT 10:00 AM AND MARKET HOURS ARE FROM 11:00 AM TO 5:00 PM.
Exiting the Market Site--All vendors must be packed and prepared to depart from the Artisan Foodworks Market site by 4:00 pm (no earlier than 3:05 pm) on market days. All trash, personal items and equipment must be removed at that time. Vendors must properly dispose of ALL litter and debris from their area before leaving. EXCEPTION: VENDORS MUST BE PACKED AND PREPARED TO DEPART BY 6:00 PM (NO EARLIER THAN 5:05 PM) ON JULY 19.
Equipment and Supplies--Each vendor must supply his own tables or other display equipment. Goods may be sold directly from vans, trucks, trailers or cars. Vehicles may not be left running during the Market. Each vendor is solely responsible for any damages or personal injury resulting from its equipment or set-up.
If selling goods by weight, the vendor must supply a legal produce scale that is subject to periodic inspection by the Bartholomew County Department of Weights and Measures.
Electricity will be made available to vendors on a limited basis only and must be arranged for in advance. Vendors must provide their own commercial grade extension cords (100ft).
Umbrellas, tents, canopies, or other weather protection devices will be supplied by each vendor. Vendors MUST provide weights to hold down their umbrella, canopy or tents. Minimum requirements are 20 pounds/leg weights for all unsecured legs. Vendors are advised to attach 40 pound canopy weights to all corners of the tent. Canopy weights are the most effective method to secure a tent or canopy in high winds.
Failure to Comply--Failure to comply with these Market Rules will result in the AFMC directing the Vendor to leave the Market for the duration of the Market season.
Rule Changes--All rules are subject to change at the discretion of the AFMC. Vendors will be notified of all rule changes in writing.
Filing Complaints--All vendors have the right to file complaints by delivering them directly to the AFMC. Formal complaints should be in writing and contain the specific details regarding the infraction including the date of the infraction and the signature(s) of any witness or witnesses to the infraction as well as the signature of the complainant. Complaints will be reviewed in a timely manner and actions will be taken accordingly.

6. Market Fees
All fees must be paid in advance in accordance with the fee structure listed below. No refunds will be given.
Full-Time Vendor
A Full-Time vendor is someone who will attend all 5 weeks. The full time vendor fee is $100.00 per space and should be paid when the application is submitted. Full time vendors who miss more than 1 week will be automatically moved to part time status and required to pay the part time fees.
Occasional Vendor
An Occasional Vendor is someone who will attend for four weeks or less. The occasional vendor fee is $25.00 per week per space with the total dependent on the number of weeks attended. Dates of attendance must be specified and fees paid in advance.
Drop-In Vendor
A Drop-In Vendor is someone who contacst the AFMC or their representatives less than 5 business days before the Market date they wish to attend in order to confirm that there is space available to accommodate them and to pay their fee. The Drop-In vendor fee is $30.00 per week per space.
Community Group/Non-Profit Group
Community Group/Non-Profit Group is someone who participates in the Market to bring about community awareness by engaging visitors with a free activity. While a Community Group/Non-Profit Group may sell items if approved in advance by the AFMC, it is not a requirement. The booth rental space is donated by 240sweet Artisan Foodworks as an in-kind donation with a value of $30.00.
Other Fees
Any time a vendor will not be able to attend the market they must notify the AFMC as soon as possible, no later than 9:00AM Friday prior to the Market date. Notification must be made via email at sam@artisanfoodworks.com or by phone at 812.372.9898.
Vendors who are absent from a scheduled day at the market and who did not notify the AFMC will be charged a $15.00 no show fee due the next time the vendor is at the market.
All fees must be paid when due in order for the vendor to continue selling at the market.
Vendors who do not remove their own trash or who do not clean up or otherwise damage their space will be charged an appropriate fee as assessed by the AFMC.

Vendor Resources:
Bartholomew County Department of Health
440 Third Street
Columbus, IN 47201
812-379-1550
http://bartholomewco.com/health/

Pet Treats and Food
Office of Indiana State Chemist
Purdue University 175 S University
West Lafayette, IN 47907 765-494-1492
http://www.isco.purdue.edu/feed/feed_pdf/i_want_to_make_and_sell_pet_treats.pdf

Indiana State Egg Board
Purdue University Poultry Building
125 S Russell Street
West Lafayette, IN 47907
765-494-8510
http://www.ansc.purdue.edu/ISEB/

Sales Tax
Indiana Dept of Revenue
3520 Two Mile House Road
Columbus, IN 47201
812-376-3049
http://www.in.gov/dor/

Bartholomew County Dept. of Weights and Measures
Dan Londeree
440 Third Street
Columbus, IN 47201
812-379-1507
http://www.bartholomewco.com/weights/directory.php7

Artisan Foodworks Market Vendor Application – 2015


Please fill out all information completely and return to
240sweet Artisan Foodworks Market
9600 U.S. 31 North
Columbus, Indiana 47201
Or email to: sam@240sweet.com

Cash, checks, money orders, and credit cards accepted for payment of vendor space. A phone payment surcharge for hand-keyed credit cards of 4% will apply.

Please read the following affidavit and covenant and sign below:
On behalf of all parties associated with my operation, I verify that I/we have read the rules, regulations and policies of the Artisan Foodworks Market and agree to abide by them. I acknowledge full responsibility for all of my activities in the Market (and for those assisting in my booth) through the market season. Furthermore, I agree to accept the 2015 Season Artisan Foodworks Market Vendor Application.

Applications are due March 23, 2015. Please include payment with application. Your payment will not be processed unless you are accepted for your date(s).

Notification of acceptance will be made by March 30, 2013.

I acknowledge that I am expected to carry liability insurance and I agree not to hold the AFMC, staff, or volunteers liable for injury, theft or damage.
Covenant not to Sue: The Vendor and all parties associated with the operation will not institute any action or suit of law or in equity against the Artisan Foodworks Market Committee, their employees, volunteers, agents, officers, and designees as a result of actions taken under this contract. The Vendor will not aid in the institution or prosecution of any claims for damages, costs, loss of services, expenses, or compensation for or on account of any damages, loss or injury to person or property resulting from the terms of Vendor’s participation in the Artisan Foodworks Market.
In verification and agreement to all above:
Signature: _________________________________
Printed Name: ______________________________
Date: _______________

Artisan Foodworks Market Vendor Application – 2015


Print Your Name:_______________________________________________________________
Name of Company:____________________________________________________________
Address: _____________________________________________________________
City/Zip: ______________________________________________________________
Preferred Phone:________________________________________________________________
Email:_________________________________________________________________
Website:_______________________________________________________________
On Site Contact: ________________________________________________________
On Site Contact Phone: __________________________________________________

Please describe the products you intend to sell and provide a picture of your products:
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________

Subject to the AFMC’s approval, additional products may be added at any time during the season.


Artisan Foodworks Market Vendor Application – 2015


I plan to participate as a:
____ Full-Time Vendor ($100.00)
____ Occasional Vendor ($25 each visit)
____ Drop-In Vendor ($30 each visit)
____ Community Group/Non-Profit (no charge/ in-kind donation from 240sweet Artisan Foodworks)

I PLAN TO ATTEND ON THESE DATES:
___ May 17:  Donut Day
___ June 21: Petapalooza
___ July 19: Puff Fest
___ August 16: Tomato a Go Go
___ September 20: Souper Sunday

___ I require electricity in my booth (I will discuss this with the AFMC ASAP)

Notes:
______________________________________________________________________
______________________________________________________________________

______________________________________________________________________ 

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